G:\FINANCE\ Procurement \PurchCards - RBS MasterCard - July 2014 Revised. 1. Finance The reduction in volumes or elimination of documentation enables supply chain recommendation of the University's Purchasing Card Administrator.
For a new Department to join the PCard Program and assign a Liaison; for an Establish limit or Unauthorized Sharing of a PCard - Contact PCard Administration at Purchasing Card Document Transmittal Form and Checklist Missing: july....
Adminis purchasing documents pcard application july - travelIt is recommended that the cardholder review their on-line account at least weekly to ensure all postings are legitimate. Their Dean, Director, or Department Head, Budget Manager, and immediate supervisor must also sign the form. Daily Amount Limit: the total amount you can spend in a given day. Glossary K — O. Reconciliation between the cardholders charge receipts and what is reported as being charged by Bank of America must be prepared monthly. Verify that the vendor accepts VISA. When the purchasing card is received, a sticker prompts the cardholder to call JP Morgan Chase for purchasing card activation. Missing Receipts Form To be used as documentation for missing PCard receipts only if the merchant cannot produce duplicate documentation.
Safeguarding the Purchasing Card:. Each purchasing card is assigned a default department account number. Material prohibited by local, state or federal law. Payments must be approved as soon as possible, but no later than noon on the next Monday. In general, the Cardholder may purchase goods and services EXCEPT:. Payment Card Acceptance and E-Commerce.
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Documentation, Record Keeping and Record Submission:. If the cardholder cannot obtain a receipt, complete Replacement Receipt Form documenting each item that was purchased for the transaction, item by item, with the cost of each item listed and a statement that the purchase was for official business. Default accounting codes are automatically assigned to a given cardholder's default budget.